In the first two parts, fear of presenting and personal qualities were discussed. Now in Part III, planning your program and what should be included will be touched on. One of the most important aspects of putting a presentation together is getting organized. Planning ahead, knowing yourself and your topic and then practice, practice, practice, are important parts of any presentation.
When planning your program you need to map your program out. One of the easiest ways to start this process is by setting up an outline or an agenda to keep you on track. You also need to be aware of the estimated time that will be needed or allotted. This will help you to mold your presentation to fit the needs of the audience as well as whom ever you are presenting for.
When mapping your program out, you usually have a topic. Next you need a main theme. This is the central idea that you want to convey to your audience. Once this is set up, you then add principal and supporting ideas. These can come from various forms of research either in publications or on the Internet. Once you have these ideas written down you need to start setting things up in a logical progression. This will be important when actually presenting your program because you want to try to avoid skipping around from subject to subject. All this will do is make the presentation choppy and hard for the audience to follow.
When preparing your presentation, it is also important to identify who your audience is. By doing this, it helps you formulate your objectives to best meet the needs of that audience. An example of this is teaching, "Testing smoke detectors". Even though the information is primarily the same, you would have different objectives for different age groups.
Next, prepare an introduction. This is a crucial part of any presentation. Just because the audience is there, doesn't mean they are ready to listen. Most people have many things running through their minds, so a presenter needs something that is going to reach out, grab their attention, and then keep it. It will show them that what you are about to discuss is of real value to them. The introduction can take on several forms. It can be in the form of a question or questions. Perhaps it could be a real life experience.
Another form could be by taking a recent news item and conforming it to fit your subject. Or you could use a famous quotation or statement by a recognized authority. What ever be the case, you need something that will arouse interest in the subject and show the audience that their problems, needs, or questions are related to the subject that is about to be discussed.
Another important aspect of any introduction is HOW you say it. Because of this, word choice is of vital importance. Therefore the need for preparation is paramount. You may have the introduction written down or perhaps you can memorize it. This may also help you deliver the introduction in an unhurried manner, which will help you to gain the composure needed to give the rest of your presentation. If you write it down however, try to maintain eye contact with the audience as you are giving your introduction. This will help you to gain their trust.
When presenting the main part of your presentation it is again important to work from an outline form. Reading from a manuscript can be very tedious and is usually not exciting for the listener. Whereas when presenting from an outline it is easier to use pitch power and pace with your voice (see part II) and this helps to keep the listeners involved and paying attention.