One method is to provide an avenue for input by any member to direct information and comments to the appointed committee. A log book or e-mail site can be designated to allow formal comments and suggestions to be submitted to the apparatus committee. Minutes of all meetings should be posted prominently to provide updates to the members of the department on the progress of the committee.
A feedback system should be developed to provide for a committee response to members who provide input to the group and how their comments were taken under consideration. Having an apparatus architect on hand, one who has gone though this part of the process before, can help smooth out the rough edges and get your committee off to a great start.
In our next installment we will help you start the process of gathering information for your new apparatus.