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Once an assessment has been made of the situation and the needs of the incident, a memorandum of understanding (MOU) is customarily drawn up and submitted for approval by the local incident commander. It is a requirement that serves as assurance that there is a complete understanding by all parties involved of the actual scope, nature and requirements of the resources while operating at the incident. It serves as a delegation of authority that covers some critical points, such as:
• The duration of the deployment
• Operational assignments and expectations
• Who is involved in the agreement
• Means of logistical support
• Flow of information
• Briefings and meeting schedule
• Methods of contact for all involved parties
Upon arrival of the USAR resources deployed to the incident, IST personnel will issue assignments that satisfy the needs of the incident. The coordination of these assignments is passed down to the IST Operations Section Chief, which are then assigned to specific task force leaders. The leaders are responsible for managing and supervising the task force elements from the time of activation throughout the demobilization process. The IST will continue to coordinate the activities of task forces and will coordinate the logistical support, re-supplying and demobilization of all of the task forces (photo 3).
The IST will also work through the after-action process, identifying operational issues, problems faced and corrective action plans that were put in place during the incident. Many times, this is performed in a two-phase process; the first phase is usually done before the IST is released from the incident and provides a platform for the IST to identify concerns and issues that may need to be addressed. The second phase is more detailed and is usually done after all personnel have had time to rehabilitate themselves and will serve as the basis for the written after-action report.
The after-action report is a formal report developed from the incident that includes, at a minimum:
• An executive summary of the incident
• The overview of the mission
• Evaluation of the IST organization and deployment
• Any safety concerns during the incident
• Management or coordination issues between any of the responding resources
• Communications issues
• Shift scheduling and rotations
• Logistical issues
• Equipment and tool management
• Medical issues and injuries during the incident
• Tracking of all resources and support equipment
• Performance of IST/command staff
This report is to be forwarded to the program officer within 30 days of the incident.
The dynamics of a significant incident will tax local resources beyond their capabilities – not only in tactical operations, but also in administrative control and resource management. Having assistance for managing large-scale operations is paramount for safety and success, and an IST can prove beneficial in this arena. Know the resources that are available in your own jurisdiction and become familiar with their capabilities; getting introduced before the incident will pay dividends on the incident scene.
For more news and training on rescue and special operations, visit: http://www.firehouse.com/topics/rescue-special-ops.
MIKE DALEY is a lieutenant and training officer with Monroe Township, NJ, Fire District 3 and an instructor at the Middlesex County Fire Academy, responsible for Fire and Rescue Training Curriculum development. Daley also is a rescue officer with the New Jersey Task Force 1 – Urban Search and Rescue team. He holds certifications as Rescue Technician, Incident Safety Officer, Hazardous Materials Specialist and On-Scene Incident Commander, EMT, Level II Fire Instructor, SCBA/Smokehouse and Live Burn Instructor, Fire Inspector and Fire Officer. Daley holds degrees in business management and public safety administration. He is the founder and senior consultant for Fire Service Performance Concepts. He may be contacted at firstname.lastname@example.org.