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    Question Site Visit Question

    We were contacted today and advised we will have a site visit at the end of this month for the 2006 PPE and 2007 SCBA AFG we recieved. I was wondering what to expect when they arrive and what all they will want to see. Any info would be greatly appreciated.

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    Quote Originally Posted by kd5smn View Post
    We were contacted today and advised we will have a site visit at the end of this month for the 2006 PPE and 2007 SCBA AFG we recieved. I was wondering what to expect when they arrive and what all they will want to see. Any info would be greatly appreciated.
    Before they arrive take all of your grant documentation to include:


    Complete printed copy of grant application
    Award letter and package
    All closeout and management reports
    All invoices and cancelled checks ( front and back)
    All bids
    All minutes of meetings when bids were opened and accepted
    All contracts or bid acceptance documents
    All email correspondence with AFG or FPS

    Get a three ring binder with clear sheets and index tabs. Arrange the grant paperwork in there in the clear protective sheets and seperated by index tabs.


    The GMS will show up and ask to see your paperwork. Hand them the book. They will look at for a few mintues, then they will ask to see the equipment you obtained and they will photograph it and then you will be done. If done properly it takes less than 30 minutes!
    Kurt Bradley
    Public Safety Grants Consultant

    "Never Trade Skill for Luck"

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    Quote Originally Posted by kd5smn View Post
    We were contacted today and advised we will have a site visit at the end of this month for the 2006 PPE and 2007 SCBA AFG we recieved. I was wondering what to expect when they arrive and what all they will want to see. Any info would be greatly appreciated.
    Had a site visit on 9/22. As Kurt pointed out it lasted less than 30 minutes. It was a review of paperwork. The FPS will have a check list to go through to document that things are in order.

    In addition to what Kurt pointed out for documentation add the following (it was asked for in our visit).

    Documentation showing that funds requested were recieved.
    A copy of procurement procedures for the department/town/city.

    The site visit was a piece of cake, nothing to worry about....unless there is something to hide.

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    Thumbs up Thanks

    Thanks for the info guys... That is exactly what I was looking for. Nothing to hide here, I just like to stay on top of things and be prepared. Thanks again.

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    Any time guy!Let us know how it goes!
    Kurt Bradley
    Public Safety Grants Consultant

    "Never Trade Skill for Luck"

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    Just found out we have an inspection on Monday (closeout not until Dec.).

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    Quote Originally Posted by jcunningham View Post
    Just found out we have an inspection on Monday (closeout not until Dec.).
    Just follow the instructions from above and you should do quite well. By the way, hope to see you in the seminar I am doing in Manchester, NH.
    Kurt Bradley
    Public Safety Grants Consultant

    "Never Trade Skill for Luck"

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    Thumbs up Success!

    We had our site visit today. Our rep was here for about an hour for our 2006 PPE and 2007 SCBA grants. Thanks to the suggestions here, we passed with flying colors. He told us we were well above the requirements and many other departments he has visited. I attribute a large part of that to the suggestions and help I have received over the years at this forum.

    Thanks again!

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    Quote Originally Posted by kd5smn View Post
    We had our site visit today. Our rep was here for about an hour for our 2006 PPE and 2007 SCBA grants. Thanks to the suggestions here, we passed with flying colors. He told us we were well above the requirements and many other departments he has visited. I attribute a large part of that to the suggestions and help I have received over the years at this forum.

    Thanks again!
    Congrats on the successful review. Not that difficult to be prepared, but some departments just don't get it.

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    Quote Originally Posted by kd5smn View Post
    We had our site visit today. Our rep was here for about an hour for our 2006 PPE and 2007 SCBA grants. Thanks to the suggestions here, we passed with flying colors. He told us we were well above the requirements and many other departments he has visited. I attribute a large part of that to the suggestions and help I have received over the years at this forum.

    Thanks again!
    Glad the information was helpful and you passed with flying colors; knew that you would!
    Kurt Bradley
    Public Safety Grants Consultant

    "Never Trade Skill for Luck"

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