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Thread: Overtime hiring

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    Default Overtime hiring

    My LT. is tasked with finding a more practical way of hiring people for overtime. Does anyone have a good system?

    Thanks
    Mike D.


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    What's causing the OT need? If it's vacation, once we get about 1 or 2 people within min staffing, vacation requests are denied. Other things like training requires the person requesting to find a shift trade with someone else. If it's planned, we usually send out a dept wide page and it's first come first serve. If it's unplanned, they'll usually ask people coming off shift if they want to stay for a couple hours until we can get someone else to come in.

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    Quote Originally Posted by mdresku1 View Post
    My LT. is tasked with finding a more practical way of hiring people for overtime. Does anyone have a good system?

    Thanks
    Mike D.
    We use telestaff. You can sign up for overtime, the person with the lowest hours is awarded the ot, by rank first, then actors. Hours are reset each year to 0, seniority is used if there is a tie. If a group is hired and put on line mid year, then hours are averaged in for the group. Mandatory hours are a seperate accrual of time but are assigned same way, lowest hours.

    We have been under "constant staffing" for 15 years now. We have no extra people, so every day overtime is available. Aside from our regular vacation accrual, we can also convert our holiday pay (144 hrs) into time off as well, which leads to more time off, meaning more overtime. As long as someone is willing to work, you can have the day off. Several guys work over 1000 hours a year.

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    Overtime? Whats that? We havent had any in years......

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    This is one of my area's of expertise, I am an overtime whore.

    For vacancies noted in advanced, a page (we use alpha numeric pagers) is sent out, stating when, what station, what position. First call, first served.

    Each morning by 0900 a holdover list is formed for the following day of people willing to work overtime the next day. You email the BC (shift commander) stating that you are avalible for holdover the next morning. If someone calls in sick for the following day, the BC goes down the list to the first person who qualifies for that position (driver, firefighter, officer...) and calls the station he is at to tell him he has OT the next day. People on the holdover list stay until 0715 (our shift change is 0700) to insure all positions are filled.

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    Quote Originally Posted by mdresku1 View Post
    My LT. is tasked with finding a more practical way of hiring people for overtime. Does anyone have a good system?

    Thanks
    Mike D.
    It might be helpful to know what size department we're talking about and if we're talking about periodic OT, multiple spots every day or somewhere in between.

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    The battallion chiefs (aides) keep a spreadsheet showing everyone's OT history. In theory, everyone gets asked in rotation from senior to newest. OT worked or a "no" turning it down each counts the same, you were given the chance. If you didn't answer the phone or whatever reason they tried to ask but couldn't get you, you're still eligible for the next one. As people start building numbers, then they start asking the guys with less to catch them up, if possible.

    We get screwed if we take sick time, we can't work OT the next pay period as punishment. Ot supposedly spread evenly throughout the battallions, divisions, etc.

    In reality, the chiefs (aides) don't want to call 50 people to get a hold of the one who says yes, so they wind up calling the go-to guys, or favorites. Also if they call the station, sometimes it's whoever answers the phone first gets it instead of the guy who should be in line. These are especially true when it's a last minute callout, etc.

    Also we have "assigned" OT periods based on our (4) platoon schedule, we work 10d/10d/14n/14n/4 off. We can't work over 24 straight, so we can't work between our days or between the nights. That platoon just coming off nights should get first crack at the day shifts and the first following night. With out fleshing out our whole schedule it may not make sense, PM me if you want that detail.
    Opinions expressed are mine alone, and do not necessarily reflect those of the Philadelphia Fire Department and/or IAFF Local 22.

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    We start with the senior man and work our way down the list. If your time comes up and you don't want it you give to whom ever. If your time comes up and you don't work it you can pass it the following shift to next in line, but if you don't pass it's your's until worked.

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    Quote Originally Posted by babcusar5 View Post
    We use telestaff. You can sign up for overtime, the person with the lowest hours is awarded the ot, by rank first, then actors. Hours are reset each year to 0, seniority is used if there is a tie. If a group is hired and put on line mid year, then hours are averaged in for the group. Mandatory hours are a seperate accrual of time but are assigned same way, lowest hours.

    We have been under "constant staffing" for 15 years now. We have no extra people, so every day overtime is available. Aside from our regular vacation accrual, we can also convert our holiday pay (144 hrs) into time off as well, which leads to more time off, meaning more overtime. As long as someone is willing to work, you can have the day off. Several guys work over 1000 hours a year.
    Co-signed. Telestaff is the shizzle, "one click and you're sick"!
    IAFF

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    First, four companies are closed for manpower. Then just enough FF's are called so it doesn't go over 4 off duty for the day. Deputy Chief OT is eliminated and filled with a Bn Chief acting. Bn Chief OT has also been eliminated and is filled with a Captain acting. City trying to eliminate Captain OT with FF's acting. Currently Captains expired contract says actor/OT/OT/OT....Good luck

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    Default Question for babacusar

    Why reset the numbers to 0 every year. Seems as if keeping a list of hours worked or refused implies the department is trying to spread the overtime as equally as possible. Resetting to 0 every year negates that equality. Looks like a more fair way of doing that would be to drop the same number of hours from everyone each year. That will help keep the numbers smaller but still allow for equality. Say the guy with the most hours has 1000 and the guy with the least has 300, drop 300 hundred hours from everyone. Smaller number but the order will remain the same. My experience in resetting to 0 could add up to major dollars difference over a period of a couple years.

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    We keep a rotation set initially by seniority, with members transfering in going to the bottom of the list. As the OT is given to Co's it'd not be fair to have a guy who just transfered in getting OT before a junior guy who's been in the house.

    If you take an OT your name goes to the bottom of the list. If you refuse your name stays in the same place on the list. We don't list refusals. Some guys are always available, and others seldom. A guy that stays first on the list only gets asked first, but in reality, if refusing OT frequently does less OT than the others. It's not uncommon to see a guy get unluck with the OT calls, and have others work two or more OT's before him, but he's first on the list, so he gets asked first.

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