AFG Program Specialists getting handy

[hinesfire]

A new feature I haven't received before is the welcome to AFG your a winner letter just found in my inbox.
It spells out responsibilties and process for managing the grant.
In addition, it gives a handy 6 page outline of what should be included into your documentation binder.
This will be helpful work for many.

[jam24u]

Thanks for posting this. Amazing just how big that binder gets so make sure you get a Huge one.

[MIDWESTCHIEF]

That binder is gonna come in handy. thanks Hines

[islandfire03]

This is very similar to the list of things Kurt said to put into your binder.
Now someone from AFG must have attended one of his classes and decided
" What a great Idea !"
Certainly helped to have everything in one place when we were audited. Total time involved in the audit was less than 30 minutes, once they looked through the binder and smiled.

[ktb9780]

This is very similar to the list of things Kurt said to put into your binder.
Now someone from AFG must have attended one of his classes and decided
" What a great Idea !"
Certainly helped to have everything in one place when we were audited. Total time involved in the audit was less than 30 minutes, once they looked through the binder and smiled.

I have had several agencies who were inspected have their FPS specialist ask if they could copy the binder as they said they wished everyone would do that.. looks like they did something with it.

[jam24u]

I have had several agencies who were inspected have their FPS specialist ask if they could copy the binder as they said they wished everyone would do that.. looks like they did something with it.

Yeah, I want to talk with you about this grant management binder as one of those expenses within the acutal application. Wish this showed up earlier so I could have forwarded it to my grants specialist after she reduced me to 0.

[chiefb1]

Is this an actual AFG document. I am curious about the Procurement section. I asked at the last AFG class I attended last year about purchasing items that were already bid on State Contract. I was told I had to get three bids even if my local policy said use state pricing. I tried to called helpdesk Friday but did not get through to an actual person. Anyone know if I can use State Contract Pricing and not go through the headache of bidding? Also thanks for posting the .pdf, it is going to be an extremely helpful tool.
Thanks

[hinesfire]

Is this an actual AFG document. I am curious about the Procurement section. I asked at the last AFG class I attended last year about purchasing items that were already bid on State Contract. I was told I had to get three bids even if my local policy said use state pricing. I tried to called helpdesk Friday but did not get through to an actual person. Anyone know if I can use State Contract Pricing and not go through the headache of bidding? Also thanks for posting the .pdf, it is going to be an extremely helpful tool.
Thanks

Yep I received this from the program specialist. My understanding is the State contract has already been bid so you should be able to use it. To be sure, get it in writing frrom the helpdesk.

[jboczek]

I got this back in 2004 when we got our first grant. Before we got audited, she suggested we arrange all our papers in this format. Worked great and she appreciated having everything in order when she did the review. So, it's really nothing new.

[jam24u]

Is this an actual AFG document. I am curious about the Procurement section. I asked at the last AFG class I attended last year about purchasing items that were already bid on State Contract. I was told I had to get three bids even if my local policy said use state pricing. I tried to called helpdesk Friday but did not get through to an actual person. Anyone know if I can use State Contract Pricing and not go through the headache of bidding? Also thanks for posting the .pdf, it is going to be an extremely helpful tool.
Thanks

DHS director of grants Michael Paddock answered that very question in his online webinar about regional applications. He said that Yes, if you used state contract pricing that you did not have to go out and secure extra bids. He added the reason is because they had spend a lot of time, money and effort getting those prices set, so agencies would not have to be sending bid requests for every purchase.

[islandfire03]

Just as long as you understand that "State Bid" is not always the best price available to you. Many times it is possible to get a lower price when going out to bid as an individual department.
I've seen this happen in several cases where a dept was able to do MUCH better dealing with a distributor direct on everything from radios to SCBA and apparatus.

[OsbornFPD]

Bump back to the top, took me 10 minutes to find it