1. #1
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    Default Shift/Pass-on Log

    Hey all,

    Looking for a little guidance with out pass on book. Currently we use a blank note book and get a wide variety of information. Was wondering if anyone out there uses a form vs just a blank page? If so how is it layed out what information is on it? Thanks in adavnce.

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    The last thing any department needs is more paperwork. We don't have a formal "log." Drivers pass information onto one another in the morning about the rigs. Firefighters pass information onto one another in the mornings about tools/equipment/incidents that occurred. Officers pass information onto one another in the morning about anything that concerns them as well, and if they see fit, they will pass it onto us at roll call, if we don't already know about it.
    "Loyalty Above all Else. Except Honor."

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    We use Firehouse reporting software, there is a section in it that is for a daily log. The Captain enters who is on duty and what was done during the shift (truck checks, training and ect).

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    Routine info is passed on verbally to your relief for the most part. Anything related to the apparatus, maintenance-wise is on the rig check-off sheet. There's also a white board on the app floor for notes on tools/equip/misc station stuff.

    As others have stated, the last thing we need is MORE paperwork floating around.

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    i like the log, it doesn't have to be overly complicated and helps to make sure problems that get passed between several shifts. Also gives you quick reference to recurring problems and other notable events. Helps prevent the telephone effect too.


    everyone just passes info on to the person that relieves them.

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    we have a company log book. it is a big leather bound notebook. we are about half way through our current log book, first insert was 2007. each day the officer writes an insert

    starts with date and officer on duty
    members on duty and assignment
    members on leave i.e sick holiday etc
    documents shift change and acountablity of equpiment
    documents chores and other task performed
    documents any petinent information (on duty injuries listed, standing orders issued by the captain, etc)


    Calls, watch schedual, riding asignments are placed on the day sheet that is kept on the watch desk.

    truck info is placed on the truck check offs.

    information is passed to the oncoming officer and a shift change meeting with the off going officer, firefighters exchange info during relief when the radios are passed.

    Officer relay any info from down town during line up.

    Company logs are sent down town and placed in to the city archives when the book gets filled up. they have them from all the companies dating back to 1858

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    Each station has a blank date/log book. On each day, the officer lists who was on what apparatus and what they did during the day (i.e. truck maint, bay floors, kitchen, ice rescue training, HAZMAT, etc.). If there was anything significant, that is listed too (vehicle out of service, large fire/ems run). Other than it's word of mouth and there's white board in the bay for minor things (left backboard at hospital, need more floor cleaner). Realistically, takes each officer only a couple minutes to fill out.

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    Quote Originally Posted by FWDbuff View Post
    The last thing any department needs is more paperwork. We don't have a formal "log." Drivers pass information onto one another in the morning about the rigs. Firefighters pass information onto one another in the mornings about tools/equipment/incidents that occurred. Officers pass information onto one another in the morning about anything that concerns them as well, and if they see fit, they will pass it onto us at roll call, if we don't already know about it.
    Pretty much how Philly does it, except the officers. They do also have a log book, but it's a real simple format. They sign on and account for certain equipment. They also log brief pertinent information about personnel, apparatus, equipment, and station. They might write "Partner saw OOS - warehouse notified", not "Partner saw choke not properly functioning. Equipment Return Reciept form filled out. Called warehouse and spoke to Mr. Smith. Requested repair and/or replacement."

    0800 - Lt. Black and A Plt. on duty
    1) 4 radios OK
    2) CO detector, dosimeter OK
    3) Personnel notified FF. Brown returned to full duty
    4) Shop called for air leak on engine
    5) Public property notified for heat not working in bunk room
    1435
    6) Mobile fleet, Mr. White, in station to repair air leak on engine - left 1500

    1800 - Capt. Blue and B Plt. on duty
    1) 4 radios OK
    2) CO detector, dosimeter OK
    Opinions expressed are mine alone, and do not necessarily reflect those of the Philadelphia Fire Department and/or IAFF Local 22.

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    When I worked at Columbia College Fire Department we had a pass-on log that we printed out during shift change.

    At the top we had our departments name and the date of the pass on and the shift.

    The first line was important happenings while on shift (i.e., Safety concerns, Fire information/Medical):

    The second line was for Needs.

    The third line was for information regarding our Engine.

    The fourth line was for our Breathing Support.

    The fifth line was for our Station.

    The sixth line was for Pertinent Information.

    each line we put bullet points for each item. We put such things under important items like need to make up list for our OSH trip.

    If we used the engine and something changed or broke or needed to be set up for a date to go to the mechanic it was put under the engine and the same for our breathing support unit.

    So on and so fourth for each item.


    For us this cut down on things being repeated and passed on and passed on from shift to shift and back to the same shift that originally put it on there. It also, in our department gave us something to look back on and see if the shift before us missed anything that the shift before them passed on.
    Last edited by Engineer141; 02-17-2010 at 05:58 PM.

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    we have a daily log filled out by officers, it includes who was on what apparatus, truck checks, clean up, if the truck went to the shop or crews went to training.....general stuff like that. but we also are like everyone else where we pass along info during shift change. also there are white boards in the kitchens, usually the main area for shift change. any important info is written up there since we are all humans and you might forget to put that we are missing a pole or an axe, or that the fan is a loaner because the normal one is at the shop. the downside is that people also use the board in the never ending shift wars. example, "A shift said quint had fuel and was ready for the big one. translation: b-shift spent 5 hours at the shop because the ladder controls would not allow ladder to raise because outrigger sensor was smashed in an accident that no one knows anything about."

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