1. #1
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    Default Question about the reduction

    Greetings All,
    I just received a letter that we where offered a reduction. From 28 to 24 sets of turn out coats and pants. They also dropped our price as well. Neither is a big deal. I sent them the email saying that we would take what ever we can get. (Little more sugar coated). If they give you a reduction does this mean we should be getting ready to go shopping or do they knock us down on the award order due to us being high on prices. Sorry first time writing a grant and hoping for the best. We have a meeting to night and would like to tell my group more than we just had a reduction. Thanks all.
    Training does not make perfect. Training makes permanent!

    IACOJ probie

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    Fireguy,
    I too am a novice, but learning fast by reading through posts here. To answer your question--I'm told by Kurt, Alana and Brian (who all do this for at least spending money) that once we get as far as the 1199, 10Q's and a reduction offer, that it's a pretty fair bet that funding will follow. As for the amount per unit, between reading and recent experience, there are system-applied dollar caps on most items. In some areas, especially coat, pants and full turnouts, it sounds like those limits are pretty rigid. In other areas, accountability and PASS for example, there may be a degree of flexibility assuming that reasons are addressed in the narrative and you request that the narrative be reviewed for that purpose. As to the number of units, i've not yet tried to find that answer (we were reduced from 24 to 18 full turnouts, but i had another item to pursue so i didn't even ask--we'll still be waaaay grateful!!) yet.

    I find that i have enjoyed the grant writing process, and may actually develop some skill over time. My wife can attest to the number of nights i have stayed up too late reading this forum. I've read most of the past few years' posts in their entirety, even items that don't apply to our department like exhaust systems. I've learned much, found a few other possible funding sources, recognized mistakes i've made and was stopped from making others. Most of the technical questions on the 2005 AFG program were also asked in 2004 and 2003. Having spent the time i have on here, i can tell you to this point that our department is $17,000 better off and each of us will be safer on the fireground--just from learning that we could ask for a review. So...if you're going to continue writing, keep reading. Hopefully your spouse will have a sense of humor and patience.

    As Alana (Dixiechic*) told me last night or this morning, go buy the invitations and start planning the party. Just don't mail them yet!!
    earl

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    Greenacres is on the money ( he does pay attention). The reduction has been being talked up a lot this year by DHS so it is no big deal. That is a pretty good indicator that you will be funded and I wouldn't blab to the press or anything yet, ( need to know basis only) so you do not steal your Congressman's thunder if they will be calling you. Plan the party, don't send the invitations!
    Kurt Bradley
    Fire/EMS/EMA Grant Consultant
    " Never Trade Skill for Luck"

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    Thanks Greenacres and Kurt. I have been reading the forums like you Greenacres. I wasn’t sure if the reduction moved you down the list or not. Just hoping to get this. I was so happy to get the questions and 1199a that the reductions worried me. I have the party planned and waiting to hear the official word to have the party. We have a group as our public relations so if we are awarded our Congressman will be invited to help us spread the good news. Thanks again sorry to be asking so many questions just nervous and starting to lose fingernails
    Training does not make perfect. Training makes permanent!

    IACOJ probie

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    You are welcome and remmebr, the only dumb questions are those you don't ask!
    Kurt Bradley
    Fire/EMS/EMA Grant Consultant
    " Never Trade Skill for Luck"

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    I have noticed around the departments I worked with (only one or two received reductions) but they did take an extra week or few to hit the notices...So, be patient. Also, remember, as I told Earl, there's only so many Grant Management Specialist, and they are really busy right now.

    Also, the reason they reduce the number of sets of gear and SCBAs (here one of ALANA's tips...I know ya'll see Brian's all the time! LOL... ) it's in direct correlation to the ANSWERS to the questions YOU are giving them.

    EXAMPLE:

    What percent of your gear is not in compliance: and you answer - 50-75% (but you're trying to replace ALL sets)

    Or You have a roster of 25 members and you have listed you want 30 sets of gear...(BIG no-no!)

    (Kurt, Brian & I could probably go on & on with examples here...)

    They are reducing the numbers (traditionally) based on a formula based on what percentage of gear you have out of compliance, age of your gear, condition of your current gear, members you have, seated positions of trucks, combined with a little bit of the volume of calls (and I look at your budget vs. call volume here too - when I advise my departments. I think it cuts down on my depts receiving reductions... just my opinion...)
    Alana Tomlin Denton
    Freelance Grant Writer/Consultant

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    Quote Originally Posted by ktb9780
    Greenacres is on the money ( he does pay attention).
    I may be too poor to window shop, but i have enough cash to pay attention!!

    Quote Originally Posted by fireguy919
    I have been reading the forums like you Greenacres.
    Glad to hear that i won't be the only one in the asylum!!

    earl

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    Quote Originally Posted by Greenacres2


    Glad to hear that i won't be the only one in the asylum!!

    earl
    order us a pair of jackets lol
    Training does not make perfect. Training makes permanent!

    IACOJ probie

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    Quote Originally Posted by dixiechicknc
    What percent of your gear is not in compliance: and you answer - 50-75% (but you're trying to replace ALL sets)

    Or You have a roster of 25 members and you have listed you want 30 sets of gear...(BIG no-no!)
    Ok, so in our case I said that we were 50% compliant because our gear is compliant, but our SCBA's are not. I was looking at PPE as a whole not as gear or SCBA's alone. So when they ask what percent, they are asking percent of that particular item?

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    Quote Originally Posted by fireguy919
    order us a pair of jackets lol
    Will do. 100% NFPA compliant in natural colored Nomex!!
    Waitin' for Wednesday,
    earl

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    Not2L8FU2,

    They are looking for the percentage of each item. In the request for details you should have done the info for each piece of PPE that you are requesting. The other key point to the question is the equipment in compliance with "CURRENT" applicable standards. The gear is still in compliance if it was in compliance at the time of purchase. So 15 year old turnout gear may be in compliance, but not to current standards.

    This is how we handled the PPE for the 2004 grant.
    PPE (coat & pants): 25% compliant
    SCBA cylinders: 0% compliant
    SCBA upgrade: 0% compliant
    SCBA's: 0% compliant.

    The other important question which follows: What % of the department will be in full compliance? You need to be showing 100%.

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    Quote Originally Posted by onebugle
    Not2L84U2,The other important question which follows: What % of the department will be in full compliance? You need to be showing 100%.
    Ok, I guess that makes more sense than my line of reasoning.

    But when you say you need to show 100%, for that particular item? Let's say that neither our turnout gear nor our SCBA program meet current standards, but we choose only to go after SCBA's. Once complete would we say that we are 100% compliant or are we less than 100% because our turnout gear is still not compliant?

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    Not2l8:

    I would say if you are only requesting SCBA, then this will bring your SCBA equipment to 100%. Don't think more into it than what it's asking. Good luck with your grant! Hope to see ya in the Celebration Thread.

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    Since you are only addressing SCBA, then you need to show that the project will make you 100% compliant with current standards.

    Even though the turnout gear is non-compliant to current standards, don't cloud the picture with something that you are not asking for. First, it would not be addressed in your "request for details" section of the application.

    If the turnout gear is addressed in the narrative, the reviewers could question themselves on why the turnout gear was not asked for. Maybe you don't have sufficient funds to cover the cost share for both items. Maybe the gear is non-compliant, but usabe. No rips, tears, contamination etc. Maybe the gear is damaged beyond repair. Is it explained in the narrative?

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    Correct me if I am wrong, but I believe you can only apply for enough SCBA for each riding position. In my case, we have 24 members, but only 12 riding positions, therefore we only applied for 12 SCBA. If awarded, we will still only be 50% compliant, correct?

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    Quote Originally Posted by CMullen8
    Correct me if I am wrong, but I believe you can only apply for enough SCBA for each riding position. In my case, we have 24 members, but only 12 riding positions, therefore we only applied for 12 SCBA. If awarded, we will still only be 50% compliant, correct?
    No, you will be 100% complaint on your breathing apparatus, i.e. all of your SCBA are now fully 100% complaint

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    OK, I misunderstood. I thought it meant percentage of personnel who would be fully compliant in this area. Thanks for the clarification on my end.

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