1. #1
    MembersZone Subscriber
    ameryfd's Avatar
    Join Date
    Nov 2003
    Location
    Wisconsin
    Posts
    598

    Default Does this scenario require an amendment?

    One of the FD's I write for got a grant for new portables and a fireground accountability. The narrative was for 26 portables that are interoperable with the accountability system. Anyway, come to find out they need an additional 5 truck radios in addition to the portables because the truck radios won't work with the new system.

    So, my question is, do I need to file an amendment to get the new truck radios? Our project amount won't change, because we will be able to get them some excess funds after our competitive bids came in.

    If I don't file an amendment, do the funds for the extra radios come out of the $5000 extra I'm allowed to spend with excess funds?

  2. #2
    MembersZone Subscriber

    Join Date
    Jul 1999
    Location
    DuBois, IL - just south of I-64 in the middle of the state
    Posts
    2,041

    Default

    My guess would be that the extra radios would come out of the $5k and that you should ask FEMA if it's OK to buy them. Probably won't be much of a problem.
    Jack Boczek, Chief
    Ashley Community Fire Protection District

    FLATLANDERS FOREVER!

  3. #3
    FH Mag/.com Contributor

    Join Date
    Feb 2002
    Location
    Cypress, TX
    Posts
    7,288

    Default

    You'll need an amendment either way it goes, but aim for the one that let's you put the mobiles in with the original spending since it won't be any more money. It probably won't happen and you'll have to buy them with the limit of $5K on the excess funds, but it's worth a try.

    I'm guessing there aren't any radios on the market that will accomplish both? If it's the system I'm thinking of those mobiles will cost more than $1000 a pop. You might be able to find used units if all else fails.

    - Brian

  4. #4
    MembersZone Subscriber
    ameryfd's Avatar
    Join Date
    Nov 2003
    Location
    Wisconsin
    Posts
    598

    Default

    I'll do the amendment, but how come the program guidence talks about the $5000 excess funds limit, but there is no mention of it in the award package? The award package says...in Article VI

    "Generally, changes in the budget-line items are permitted, as long as the original program narrative is accomplished. The only exception to this provision is for grants where the Federal share is in excess of $100,000.00. In grants where the Federal share exceeds $100,000.00, the budgeted line items can be changed, but if the cumulative changes exceed ten (10) percent of the total budget, Changes must be pre-approved."

    BTW Brian, you're right...they are a little more than a grand a pop

  5. #5
    Forum Member
    Not2L84U2's Avatar
    Join Date
    Sep 2004
    Location
    Catlin, IL, USA
    Posts
    960

    Default

    Quote Originally Posted by ameryfd
    Article VI

    "Generally, changes in the budget-line items are permitted, as long as the original program narrative is accomplished. The only exception to this provision is for grants where the Federal share is in excess of $100,000.00. In grants where the Federal share exceeds $100,000.00, the budgeted line items can be changed, but if the cumulative changes exceed ten (10) percent of the total budget, Changes must be pre-approved."
    So what exactly does that mean? We were awarded a $650K grant for a regional project for communications equipment. We already know that the prices are coming in lower than requested. Does that mean that we can ask for additional items without having to do an ammendment as long as the additional units (pagers, mobiles, etc) do not total over 10% of the $650K? Would we still have to make that request as an ammendment? Not trying to pad our pockets with extra equipment, but we had departments who initially thought that the equipment they had would work, but are now finding out it won't.

  6. #6
    FH Mag/.com Contributor

    Join Date
    Feb 2002
    Location
    Cypress, TX
    Posts
    7,288

    Default

    What it means is that you can change an item requested and it's associated price as long as it meets the original object of the project. For example, if you requested 4" supply hose because that's the only way you could afford 2000' at application time, then after award you find you can buy 5" for the same price, you don't need an amendment. Same with applying for a 1250gpm pump truck and buying one with a 1500gpm pump.

    In this case, if I read it right, the mobiles weren't part of the application, so they are not part of any line-item in the app. They are an addition, and would only be covered by the extra $5K part.

    Ryan, yes in your case you can buy more of what is already in your application as long as it's not more than $65K. But I'd still put it past your grant specialist, it's a bad thing to surprise people from DHS when they come out for a visit. This is not a case where it's easier to ask forgiveness later.

  7. #7
    MembersZone Subscriber
    ameryfd's Avatar
    Join Date
    Nov 2003
    Location
    Wisconsin
    Posts
    598

    Default

    Let me see if I get this.....basically since we requested 26 radio's and not 31, the additional 5 will need to go into the extra expense catagory. That would seem to me to make sense. .... (no biggie after the $5000 extra allowance it will only require about an extra $600 out of our pocket.

    One more question though....Since we will exceed the $5000 on extra equipment, can we take the extra 600 out of pocket and apply that to the 5% match?

  8. #8
    FH Mag/.com Contributor

    Join Date
    Feb 2002
    Location
    Cypress, TX
    Posts
    7,288

    Default

    Yes, it will all count as one big bundle. You'll still need to maintain the 5% match ($250) on the extra $5000 even though it's an amendment. Basically, when it's all said and done with everything ordered and paid for, you had to have put in at least 5% of the money. If you put in more, they don't care. If you only put in 2%, just make sure you don't look overly attractive wearing orange....

    On the 26 and 31 thing: if you requested 26 portables and need/want 31 portables, that wouldn't need an amendment. You can always buy more of the same thing if you get a better price, which is what they hope happens. But if you have to buy something different, like mobiles, then that falls in the extra $5K category if it's not in the original application.

  9. #9
    Forum Member
    Not2L84U2's Avatar
    Join Date
    Sep 2004
    Location
    Catlin, IL, USA
    Posts
    960

    Default

    I spoke with our Program Specialist (Dave Starofsky...great guy) and he said that there was more leeway for larger grants and that when we got closer to spending the money then to contact him (this was when we were putting the application together). I've already talked to him multiple times, just not about this specific topic, however I will make sure to do so.

    Ok, so let's see if I got this straight. We asked for 476 pagers. a few departments here and there are asking for more pagers. So let's say we get 495 pagers and it still falls under the total of what the 476 pagers would have been, then we don't have to ask for an ammendment.

    The same would go for the mobiles, portables, and base stations we asked for(all original line items)?

    The total of all of the additional equipment, however, can not exceed 10% of the original award amount (which it won't because we should only have about $20K to work with at most). Correct?

  10. #10
    FH Mag/.com Contributor

    Join Date
    Feb 2002
    Location
    Cypress, TX
    Posts
    7,288

    Default

    Sounds right to me.

Thread Information

Users Browsing this Thread

There are currently 1 users browsing this thread. (0 members and 1 guests)

Similar Threads

  1. Burning the flag.
    By Tillerman17 in forum Firefighters Forum
    Replies: 365
    Last Post: 07-23-2005, 01:16 PM
  2. Replies: 0
    Last Post: 07-08-2005, 08:36 PM
  3. New Fire Scenario...
    By stillPSFB in forum Fireground Tactics
    Replies: 1
    Last Post: 03-21-2003, 09:07 PM
  4. Fire Scenario...Four Ways :)
    By Dalmatian90 in forum Fireground Tactics
    Replies: 4
    Last Post: 09-22-2000, 12:03 PM
  5. A Weather Related Scenario
    By Truckie from Missouri in forum Fireground Tactics
    Replies: 12
    Last Post: 02-26-2000, 11:53 AM

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts

Log in

Click here to log in or register