Thread: Excess Funds

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    Default Excess Funds

    I am nearing the end of my 2005 grant. I will have a little less than $20,000 left. Because we are a non-affiliated agency, we can only use $5000 of that money.

    That means the rest will go back. Hopefully someone else will get funded now.

    My question is .. What are my chances for a successful amendment for an enclosed trailer to carry the rescue equipment from the grant in? (Keep together, faster response, etc)

    Would I be better off simply extending the items purchased in the grant itself?

    Thanks.

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    I would submit an amendment (required) explaining what you want to do with the excess funds in regards to the trailer. The worse case scenario is they say; no. You have no chance if you don't try.

    If the answer is no, then you use the funds to continue with expanding the project (more rescue equipment).

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    You probabaly have a pretty fair chance at getting that amendment through. AFG does not like to take money back, as it causes them more work getting rid of it again. The key here is close coordination BEFORE you do anything. Call your assigned Fire Program Specialist and have a talk with them. Have them, or you, follow up with an email and keep copies so of the responses and questions that you ask, in your file. Go for it, As said above you have "no chance" if you don't ask and "no" is just a word.
    Kurt Bradley
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    Quote Originally Posted by ktb9780
    AFG does not like to take money back, as it causes them more work getting rid of it again.

    I wouldn't say that. I just put in an amendment for additional air bottles and new mask fit equipmeny / adpaters for $ 4,900. That left me with roughly $5,000 in grant funds. within a few days I had an email from my DHS rep asking me to de-obligate the remaining $5K. I called him to discuss it and he told me that they are trying to get back as much as possible so they can send out more 05' awards.

    Also, I was able to talk my department into sending me to one of your seminars this October at Bushnells Basin FD in NY. I'm looking forwards to it.

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    Well, as I have said before everytime we think we have the program figured out, someone thorws a curveball. If, and that's big if, this is a new trend I for one am glad to see it, as it means more agencies get funded. We will have to see.
    CYA in Oct in NY!
    Kurt Bradley
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    To me it makes the most sense to give it back. If they can get some other department some much needed equipment with excess funds from me and a few others that is only a positive in my book! Let's hope this is a new trend for thhe better.

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    Quote Originally Posted by ktb9780
    Well, as I have said before everytime we think we have the program figured out, someone thorws a curveball. If, and that's big if, this is a new trend I for one am glad to see it, as it means more agencies get funded. We will have to see.
    CYA in Oct in NY!
    It's not new. We gave back about16k last year after trying an amendment, making numerous phone calls, etc. Everybody at DHS said only 5k, the rest for fire prevention or back to where it came from.
    Jack Boczek, Chief
    Ashley Community Fire Protection District

    FLATLANDERS FOREVER!

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    I thought he was only referring to the $5K he had. Maybe I misunderstood him.
    Last edited by ktb9780; 07-12-2006 at 11:37 PM.
    Kurt Bradley
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    The push to take the excess funds back instead of pushing recipients to spend it on Fire Prevention is new. In past years they wanted everyone to do something FP related instead of hand the money back. More benefits, less paperwork trying to figure out how much they're getting and who they can give it to to create the most benefit with the amount they have. That's why they wait so long to give the excess funds awards for the previous years, it takes 12 months and longer from the first round of awards to hit the end of the performance period and make people decide what is going on. Then take all of the excess funds and try to make as many complete awards as possible to maximize dollar amounts. It's not just a simple take it back and shove it back out again. They're working hard up there, I'm sure we all know that.

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    Quote Originally Posted by BC79er
    The push to take the excess funds back instead of pushing recipients to spend it on Fire Prevention is new. In past years they wanted everyone to do something FP related instead of hand the money back. More benefits, less paperwork trying to figure out how much they're getting and who they can give it to to create the most benefit with the amount they have. That's why they wait so long to give the excess funds awards for the previous years, it takes 12 months and longer from the first round of awards to hit the end of the performance period and make people decide what is going on. Then take all of the excess funds and try to make as many complete awards as possible to maximize dollar amounts. It's not just a simple take it back and shove it back out again. They're working hard up there, I'm sure we all know that.
    Brian that has always been my understanding as well. The program guidance clearly stated it and that is what all of us have been following, so I would suspect that if this is a "new" trend we will see some changes to the " Excesss Funds" clause in PG this year.
    Kurt Bradley
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    I have already heard from more people that have gotten the Q's from Excess funds from '05 than (I personally heard from) in '04, so apparently the push has been pretty hard & heavy. (Or DHS was EXTREMELY frugal on admin. costs, which can't imagine that was the case) Some of the grants were large that they are coming in and funding now (after getting the initial DJ).

    The benefit is, since the overall funds were decreased in recent years is that this helps more departments now. Which should make everyone happier. The only downside, as I have said before, is if you put in for a duplicate request in '06.

    I am very anxious to see where the returned SAFER funds are, and when those will start going out, and how much $ (and how many) departments benefit from all of those folks that chose not to play by the rules.
    Alana Tomlin Denton
    Freelance Grant Writer/Consultant

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    Default Request Approved

    As I use these post for ideas, I thought I would update anyone thinking about excess funds on my request.

    The amendment was approved! I will go shop for the trailer now.

    Thanks for all of the help.

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    Quote Originally Posted by SCrescue
    As I use these post for ideas, I thought I would update anyone thinking about excess funds on my request.

    The amendment was approved! I will go shop for the trailer now.

    Thanks for all of the help.
    Congrats to you and the dept.! I was down for the SC Fire/Rescue Sown in MB 2 weeks ago...GREAT show. Will probably start making it one of my annual events. I knew a lot of departments and I love the beach (well, not MB, but any is close enough....LOL).

    Happy shopping!

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    Quote Originally Posted by SCrescue
    As I use these post for ideas, I thought I would update anyone thinking about excess funds on my request.

    The amendment was approved! I will go shop for the trailer now.

    Thanks for all of the help.
    I love it when a plan comes togther! Congrats dude!
    Kurt Bradley
    Public Safety Grants Consultant

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    SCrescue,

    Congratulations.

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    Bump

    I have taken on the task of closing out a 2005 grant for a non affiliated ems org. Their grant was for an exhaust system, it has been installed but there is 4,000 plus dollars left in already requested funds, so money needs to be returned. It is already past the period of performance and I was curious of their options if any? Also I can't get the auto interest calculator on the closeout form to work even after a java platform upgrade. Any suggestions?

    Last edited by bukstpsear; 09-22-2006 at 09:58 PM. Reason: gramma
    Always confident, ever vigilant.

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    Since they are non-affiliated EMS their only option is to return, they don't get to use it for Fire Prevention. Technically they could expand upon the original project but not too much you can do to expand an exhaust removal system if all vehicles are covered.

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    Thanks BC for responding so quickly you must be a fireman!!!!!!

    Do you have any idea about the auto calculator for interest earned?

    Scot
    Last edited by bukstpsear; 09-22-2006 at 10:03 PM. Reason: once again gramma
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    Quote Originally Posted by bukstpsear
    Thanks BC for responding so quickly you must be a fireman!!!!!!

    Do you have any idea about the auto calculator for interest earned?

    Scot
    Scot I would go into their mail center option in their online applciation and look and see whose name is signed on emails as their fire program specialist and then call that person with your problem and have them correct it for you. That way you have them in the loop on trying to correct the problem. If you can't reach that person ,reach out to me and I can supply you with a phone number to a person who can get it done for you.
    Kurt Bradley
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    Thanks Kurt for the info.

    Does this qualify as automatic mutual aid under the NIMS definition that you provide to all who are in need? And if so thanks for everyone's assistance.

    Scot
    Always confident, ever vigilant.

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    Buk, fireman and software developer, I cover all angles.

    Java is the little universal language that isn't universal. It might be as simple has having something in your internet browser disabled for blocking certain scripts, or a bug on their end with it. Either way contact one of the FPS's for your region and they can take care of it. Their phone numbers are listed on the Contact page @ firegrantsupport.com.

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    Cool

    We had just short of 16k left over, did an amendement for fire prevention and still got denied. Back to the pile it goes.

    Cant complain we got over 500k total.

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