Thread: AFG performance

  1. #1
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    Default AFG performance

    We're a first time award-winner (AFG 2006) now actually implementing the project. We're done with our historical review, getting quotes, selecting vendors, etc. and are starting to do the actual project now that its warm outside. Our semi-annual report is filed and accepted, and we should be done with the project with 4+ months to spare.

    Any advice from those that have been through it as to something that might not be obvious as far as managing the grant? For example, our FPS already asked that we contact him as soon as we know what excess funds we'll have so he can work with us to either use them or return them.

    Or... I know we have 30 days to spend federal money once we receive it. How long from when we request it until the EFT into our bank account is typical? What could delay it and what should we do to avoid problems?
    Apu
    http://www.SpringfieldFAS.org/
    http://www.VolunteerEMS.org/
    "The views expressed are my own."

  2. #2
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    Smile AFG Hints on Performance

    Having gotten one or two AFG grants every year since 2003, I can offer good advice.

    First. RECEIPTS RECEIPTS RECEIPTS. If you grant is over $100k you may very well be audited. But dont look for geeky looking guys with adding machines to show up at the firehouse... No, I was audited in 2005 and it amounted to sending a copy of EVERY order form and receipt for EVERYTHING to them. We tore the office apart looking for the phone bill for January of 200x. So, you must keep records for three years anyway, my advice is make copies of everything. Keep files for it all. Organize it by month... You may need it.

    Second. The EFT generally takes anywhere from 1-2 weeks. Then after they say it was transferred, look for another couple of days to see your bank acknowledge the new deposit/EFT.

    Third. Your closeout report requires an accounting of everything you bought. Name, model number, price, etc. Keep that info on hand with your files. Most of the time your invoices and packing lists will help there.

    Hope this helps.

  3. #3
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    Try to request your funds such that there is minimal time in your account, especially if it's interst bearing. When you do your closeout report you will have to report any interst earned. If it is above a certian threshold, $150 municipal & $250 non-profit (I believe these are in the ballpark) you will have to return any interest above those limits.

    Even though you may finish the project ahead of time, you don't have to file the closeout report at that time. It's not due until 90 days from the end of the POP. Use the time to use the equipment or what ever the grant is for. The closeout wants feedback on your project and how things are working out.

  4. #4
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    There's an interactive tutorial for grants management, available at
    http://www.firegrantsupport.com/prog/grantsmgt/

    If you haven't viewed it you may find it helpful.

  5. #5
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    Thanks - the info about what to keep in our grant file is especially helpful -- or, at least, reassuring that we have all the documentation they might look for.
    Apu
    http://www.SpringfieldFAS.org/
    http://www.VolunteerEMS.org/
    "The views expressed are my own."

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