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The purpose of tracking is to let fire department managers look at an average workday to determine if personnel are being used in productive and efficient ways. For example, if a department has a crew dedicated to EMS response and transport and that crew responds to an average of four calls per 24-hour shift and each call lasts 1½ hours, the crew’s committed time to EMS emergencies is six hours per shift. Add 30 minutes for cleaning, restocking and report writing and the committed time increases to eight hours.
Other activities that consume a shift employee’s time should also be factored in. This may include one hour for training each shift, three hours for meals, one hour for physical fitness and one hour for station cleaning and maintenance. Now the employee’s committed time for all activities has increased to 14 hours. If the employee works a 24-hour shift, this example may leave the elected official believing the EMS provider has 10 hours of unproductive time, right? Not exactly. We haven’t yet talked about the proverbial elephant in the room – sleep.
Rest is essential
Elected officials and appointed administrators don’t like the thought of paying employees to sleep on the job. Granted, sleeping is not productive time for task accomplishment. However, rest is an essential part of efficient, effective and accurate work performance.
Providing emergency services requires mental acuity, be that fire, EMS or police work. There’s no opportunity for a “do over” if something is messed up because a provider is fatigued. If elected and appointed administrators don’t like responders sleeping on the taxpayers’ dollars, the solution is to change the work schedule, not to expect responders to stay awake for extended periods while working long schedules.
How much rest time should be provided during a 24-hour shift? The exact amount of sleep a person needs varies widely, but it’s not unreasonable to allocate eight hours for rest throughout a shift. Some of that rest time may come at night and some may come during the day. One way to track productivity is to slot each activity into one of three categories: mission critical, mission support and mission maintenance. Examples include:
• Mission critical – Timely and appropriate response to emergency calls
• Mission support – Medical reports, restocking and cleanup from a call, public education programs and training
• Mission maintenance – Station cleaning, equipment checks, physical fitness and meals
This system may be helpful toward educating elected officials in understanding that not all time is mission-critical time. (From Richard B. Gasaway: I once had an elected official enter a fire station to find a paramedic sleeping in a recliner. The official was livid and demanded I suspend the employee for sleeping on the job. In his eyes there was no excuse for such “laziness” (his word, not mine). In fact, the paramedic was working a double shift due to someone calling in sick and was up, literally, all night the previous night running medical calls. I told the elected official what the medic had experienced the night before. I said I authorized the medic to rest because I wanted him fresh if there was a medical call that required him to do drug calculations. The elected official backed down, but I saw how quickly someone can jump to conclusions with limited information.)
If you’ve done the math so far, we’re up to 22 hours. There are still two hours of unproductive time left in the EMS responders’ workday. What should they be doing that is productive? We suggest activities that advance the department’s mission and improving quality of life (from a health-and-wellness perspective) for your residents. These activities may include installing child safety seats in vehicles, on-site blood pressure clinics, glucose screening, administering flu shots, wellness education, senior checkups, distributing medical educational materials (including how to use 911) in various languages and visiting schools to talk with children about the importance of wearing helmets and safety pads when skateboarding.
The list could go on and on. The more time that is dedicated to mission-critical tasks, the less time there will be for mission support and mission maintenance. Conversely, if less time is dedicated to mission-critical tasks, more time can be dedicated to mission support and maintenance. The goal is for all personnel to be (within reasonable expectations) active, productive, visible and advancing the mission of the department.